Appointment scheduling
Inbound requests get triaged, confirmed and added to the calendar with reminders — without you opening a single message.
Industry
Small business
Automate one tedious process this month. Scale when ready.
The sector reality
How the sector operates today.
A small business is the founder doing five jobs at once. The same person quotes, invoices, chases payments, answers messages, schedules the team and still tries to close the next sale before the end of the day.
Tools accumulate without a plan. Spreadsheets next to WhatsApp next to a billing tool next to an email account that nobody fully owns. Information lives in heads and screenshots, and the operation depends on the founder remembering what the system forgot.
Growth makes it worse, not easier. The first hire frees a few hours and adds new coordination overhead. Customers expect the same response speed they got when the founder answered every message personally.
A bad week — a flu, a trip, a single dropped customer — exposes how fragile the operation actually is. The business does not need more tools. It needs a layer that holds the routine while the team focuses on what only they can do.
Where Sommatic fits
A cognitive layer that shapes itself to your operation.
Sommatic does not ask a small business to rebuild its operation. It connects to the tools the team already uses — email, calendar, billing, messaging — and starts taking the routine off the founder's plate one workflow at a time.
The first workflow is the one that costs the most hours per week. Quote-to-invoice, customer messages, appointment scheduling, supplier reorders. The team writes the rules in plain language and Sommatic runs them under that exact criterion.
Nothing happens that the founder cannot see and override. Every decision shows what input it received, what rule it applied and what action it took. The team gains hours without giving up control over the operation that pays the bills.
Growth stops requiring proportional headcount. The cognitive layer scales with the volume — more reservations, more invoices, more messages — without asking the founder to clone themselves five more times.
Common workflows
The first things the cognitive layer starts operating.
Customer message triage
Common questions answered in seconds with your tone. Edge cases routed to you with full context attached.
Quote-to-invoice
Quotes generated, sent and chased on schedule. Approved jobs flow straight to the invoice with your terms.
Supplier reorders
Stock thresholds trigger purchase orders to the right vendor with the right lead time. You approve, you do not type.
Recurring billing
Subscriptions and retainers billed on cycle with payment chasing built in. You see the dashboard, not the chasing.
What you will see change
Three things your team will notice first.
You get your week back
The hours you spent answering, scheduling, chasing and invoicing collapse to a daily review.
You scale without hiring first
Volume goes up without proportional headcount. You hire when the work needs judgment, not when it needs typing.
Same operation, more capacity
Customers do not notice the change — except that responses are faster and nothing slips through the cracks.
Where you start
Your recommended entry point.
Start with the one workflow that wastes your week. Ship it under your governance — and let it run quietly while you grow.